A forklift dealer system for new, used, demo and loan units.
Know what every unit in your stock is doing: sold, reserved, on demo at a prospect, on loan or ready to go. Each unit that's out has a countdown.
| ID | Type | Status |
|---|---|---|
| A126 MY | New | Available |
| A114 | Demo | Demo |
| B215 PG | Used | On-Loan |
| A121 | New | Sold |
| A105 | Ex-New Rental | Available |
Illustration · fictional sample data
What does a forklift dealer system do?
A forklift dealer system keeps track of every new, used, demo and rental unit a dealer owns: its status, where it is, who has it and on what terms. Avantix FMS does this for Malaysian forklift dealers and distributors, with 11 unit statuses, automatic unit IDs, reservation, demo and loan countdowns, customer profiles showing everything each customer has bought or rented, and management reports.
Sales, rental and service all work from the same unit records.
Stock
New, used and demo stock that can't hide.
Every unit gets an ID when it's added: A for new, B for used and C for the rental fleet. Its status says what it's doing today.
- Available, Rental, Sold, Reserved, On-Loan (FOC), Demo, Repair, Spare Part, Unavailable, Scrap
- Unit types New, Used, Ex-New Rental and Demo
- Location and MyHIJAU markers you can spot in the list
- Card or list view with sortable, filterable summaries
| ID | Type | Status |
|---|---|---|
| A126 MY | New | Available |
| A114 | Demo | Demo |
| B215 PG | Used | On-Loan |
| A121 | New | Sold |
| A105 | Ex-New Rental | Available |
Illustration · fictional sample data
Holds, demos, loans
Every unit that's out has a timer.
Reserve a unit for 1 or 2 weeks, send a demo out for 1 or 2 weeks, or lend it free of charge for 1 to 4 weeks or a custom period. Each one counts down.
- “4 days left”, then “Due today”, then “3 days overdue” in red
- Expired reservations go back to Available automatically
- Ending a demo raises a Forklift Collection Required alert
- Extend and End buttons; past reserve and loan cycles are archived
| Unit | Status | Left |
|---|---|---|
| B215 | On-Loan | 3 days overdue |
| A128 | Reserved | 1 day left |
| A114 | Demo | 4 days left |
Illustration · fictional sample data
Customers
Everything a customer has, in one profile.
Each customer keeps a sales contact and a service contact, plus every unit they bought or rented, their rentals and their service history.
- Quick-create a customer from the unit form without leaving it
- Start a job card straight from the profile
- Units split into Purchased, Rental, or both
- Custom fields for whatever else you track
| Contact | Role |
|---|---|
| Sales PIC | Name · mobile · email |
| Service PIC | Name · mobile · email |
Tabs: Info · Units · Rentals · Service history · Contacts
Reports
The fleet on one page, ready to print.
The Fleet Business Report shows unit readiness, rental use, customer allocation and service coverage, filtered by type, status or category. Each unit also has its own detail report.
- Total, available, on rental, sold and reserved units
- Rental utilisation, ready inventory and service coverage
- Print or save as PDF from the browser
- Salesperson recorded on every rental
Illustration · fictional sample data
Keep exploring
Questions
Straight answers.
Anything else? Ask us on WhatsApp. A person replies.
Can we track new, used and demo stock separately?
Yes. Each unit has a type (New, Used, Ex-New Rental or Demo) and an automatic ID: A for new units, B for used units and C for the rental fleet. The unit list can be filtered by status and type.
How do we stop demo units staying at a prospect's site?
Each demo is sent out for one or two weeks. The return date is calculated, the unit counts down to Due today and then shows overdue in red, and ending the demo raises a Forklift Collection Required alert.
Can we see everything a customer has bought and rented?
Yes. The customer profile lists purchased and rented units, the customer's rentals, service history and both the sales and service contact persons.
Can salespeople see only the parts they need?
Yes. Roles control create, read, update and delete rights per page, and access to individual unit tabs such as Sold, Demo or Reserve. You can also hide rental rates and invoice amounts from chosen roles.
Does it work with any forklift brand?
Yes. Avantix FMS records the brand and model as data, so it works with any make and age of forklift, reach truck, order picker or tow truck. Nothing is installed on the units.
Book a demo
Know where every unit stands.
Show us how you track stock, demos and loans today. We'll show you the same work in Avantix FMS.
What happens next
- You message us. Roughly how many units, and whether you rent, sell, service or all three.
- We book a walkthrough. Bring whoever runs rentals and whoever runs service.
- We show your workflows. Rentals, invoice rows, demos, loans, job cards and reminders.
- You get a quote for your fleet size, users and setup.