Everything Avantix FMS does, module by module.
The full list for forklift and MHE companies that sell, rent, loan and service equipment. Eleven modules, one set of unit records.
Illustration · fictional sample data
In short
Avantix FMS has eleven parts: a live dashboard, fleet and unit management, rental management, pricing presets, reservations, loans and demos, service and maintenance (PMS), smart notifications, customers, reports, users and security, and extras such as MHE maintenance records, message templates and a documented API.
Everything below is in the product today. Screens on this site are illustrations with sample data.
- 01Live dashboard
- 02Fleet and unit management
- 03Rental management
- 04Pricing presets
- 05Reservations, loans and demos
- 06Service and maintenance (PMS)
- 07Smart notifications
- 08Customers
- 09Reports
- 10Users and security
- 11Also included
Live dashboard
What the fleet is doing right now, on the first screen after login.
Fleet at a glance
Total fleet, units available for rental or sale, units on rental (with how many contracts have expired) and service overdue.
Units In / Out
Today's units in and out, with this week's figures underneath. Click through to the daily movement list.
Fleet breakdown
The fleet split by category, status and fuel type.
Rental expiry
Expired contracts, and contracts ending within the next 30 days.
One search box
Search units, unit details, customer names and rental IDs from the header.
Quick actions
Add a unit, start a job card, create a rental or add a customer in one click.
Fleet and unit management
Every forklift and MHE unit, with its status, specs and markers.
11 unit statuses
Each unit has one status at a time. Other is kept for older records.
Unit types and automatic IDs
New, Used, Ex-New Rental and Demo. IDs are created for you: A for new units, B for used and C for the rental fleet. Rentals add a V reference, shown as A105 / V19.
Categories and power
Forklift, reach truck, order picker, tow truck and other MHE. Diesel, LPG, petrol, electric lead-acid and electric lithium.
Full specification
Capacity, mast type, lift height, fork size, attachment, colour, chassis, engine and charger serial numbers, plus unlimited custom fields.
Step-by-step form
Add and edit units in steps, create a customer without leaving the form, and keep remarks with a photo on the unit.
Markers and views
Location and MyHIJAU markers, card or list view, and summaries you can sort and filter.
Rental management
From contract to return, with billing rows and movement reports.
Create, extend, return, end
Extending copies the finished period into history first. Returning puts the unit back to Available; a new unit becomes Ex-New Rental.
Automatic invoice schedule
One row per month of the rental, using the monthly rate. Tick each row when collected and note who collected it.
Contract details
Dates, deposit, delivery cost and date, DO number, site, vehicle and driver, monthly rate, contact person and salesperson. Print the contract.
Countdown and term
A live countdown such as “1 Month 12 Days left”. Over six months is Long term, otherwise Short term.
Movement reports
Units In / Out daily, weekly, month to date and last month, by direction and by Sold, Rental, or On-Loan (FOC) and Demo.
Rental record tabs
Contract details, customer and service during rental, on one page.
Pricing presets
Set rates once, use them everywhere, and decide who can see them.
Rental rates
By category, fuel type and capacity band, for daily, weekly, monthly, 6-month and 12-month terms.
Transport rates
By area, in four tonnage brackets: 1.5-3, 4-5, 6-7 and 8-10 tonnes. Filled in from the unit's capacity and still editable.
Rate reference
Used and ex-rental units show a rental rate reference tab.
Pricing visibility
Choose which roles see rate fields and invoice amounts. Admin always does, and hidden fields are protected on the server.
Reservations, loans and demos
Units that are out on trust, each with a clock.
Reservations
Hold a unit for a customer for 1 or 2 weeks. When it expires, the unit is released to Available and the team is notified.
On-Loan (FOC)
Lend a unit free of charge for 1 to 4 weeks or a custom period, with delivery site, contact, reason and return date.
Demo units
Send out for 1 or 2 weeks. When you end the demo, a Forklift Collection Required alert goes to the team.
Countdowns
“Days left”, “Due today” and “days overdue”, with Extend and End buttons. Past reserve and loan cycles are archived.
Service and maintenance (PMS)
Preventive maintenance, repairs and free-service packages.
Job cards
JC number, unit, customer, site, technician, hour meter, service type (Normal, Major, Repair, Tyre/Tayar), parts, labour and status.
Attachments
JPG, PNG and PDF files stay with the service record, with the original file name.
Automatic service dates
From the rental start date for rental units, or the delivery date for sold units, plus the interval you choose.
FOC packages
2, 3, 4, 5, 8 or 10 free services, or charges only. Each job is marked FOC All, Part, Labour or Charge, and the balance updates.
Due summary
Overdue, due within 7 days, 8-30 days, over 30 days and no date, plus a summary by service type.
Due and overdue
Overdue once the next service date has passed; Due Soon within 7 days.
Smart notifications
Reminders that move by themselves and open the right record.
Two bells
A general bell for every module, and a Service & Repair bell for maintenance reminders only.
Upcoming, Due, Overdue
Reminders appear seven days ahead and move from Upcoming to Due today to Overdue on their own.
Straight to the record
Clicking a notification opens that exact job card or rental.
What triggers them
Service and contract reminders, new, updated, returned and deleted records, ended reservations and demo collections.
Customers
Everyone you sell to, rent to and service for.
Profiles
Company details with separate sales and service contact persons, remarks and custom fields.
Everything in one view
Units purchased and rented, rentals, service history and contacts, on tabs.
Quick-create
Add a customer from inside the unit form without reloading.
Job card from profile
Start a new job card directly from the customer.
Reports
Management views you can print or save as PDF.
Fleet Business Report
Total, available, on rental, sold and reserved units, customer-linked units, rental and service history, with utilisation, ready inventory, service coverage and customer allocation.
Unit detail report
Business summary, unit profile, customer and service plans, all unit details, rental history and service record history.
Filters
By unit type, status, category and search.
Print or PDF
Print reports, unit views and rental contracts, or save them as PDF from the browser.
Users and security
Access by role, down to the page and tab.
Roles and rights
Create, read, update, delete and view-report rights, set per role and adjustable per user.
Page- and tab-level access
Dashboard, units, service, rentals, MHE, users, customers, templates, configuration and version changes; plus unit tabs such as Sold, Demo or Reserve.
Checked on the server
Permissions are enforced by the server, not only hidden on screen.
History, not deletion
Deleted records are kept as history instead of being wiped.
Also included
The pieces that make daily work smoother.
MHE maintenance records
Maintenance records (MHE0001 style) linked to a unit, with site of equipment, first and second reminder dates, remarks and custom fields.
Message templates
Standard messages with tags such as {VEHICLE}, {PIC}, {COMPANY NAME}, {AMOUNT} and {CONTRACT DUE DATE}, so the wording stays consistent.
Configuration page
Pricing visibility, rental rate presets and transport rate presets in one place.
Version Changes page
A searchable log inside the app that shows users what changed and when.
Documented API
A documented JSON API for a future mobile app.
Keep exploring
Book a demo
See every module working together.
We'll walk you through the modules that matter for your business, using sample data that looks like your fleet.
What happens next
- You message us. Roughly how many units, and whether you rent, sell, service or all three.
- We book a walkthrough. Bring whoever runs rentals and whoever runs service.
- We show your workflows. Rentals, invoice rows, demos, loans, job cards and reminders.
- You get a quote for your fleet size, users and setup.